McLean Youth Track and Field provides Northern Virginia kids (ages 5 through middle school) with opportunities to learn about, compete in and develop a love for track and field.

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Welcome to MYTF's home on the web!

McLean Youth Track and Field is an all-volunteer organization that provides opportunities for Northern Virginia kids ages 5 through 8th grade (13/14) to develop skills competing in track, field, and cross-country running.  Our aim is to help our kids develop a love for running, the respect of sportsmanship, and an appreciation for the sport. We focus on "house" events and encourage all of our athletes to strive for personal improvement. 

MYTF is a diverse, inclusive program for all children in Northern Virginia, regardless of race, color, ethnicity, gender identification, ability (mental or physical), religion, national origin, financial circumstance, or sexual orientation.  MYTF athletes compete according to the gender which with they identify, may use physical adaptive equipment not otherwise prohibited by the facility, and may wear (properly secured) garments consistent with their religious observances.  We welcome ALL children and their families, and we cheer for everyone!
 

 

Announcing McLean Youth Track & Field Fall 2018 Registration

Opening Saturday, June 9th at 9:00 am

Closing Sunday, June 24th at 12:00 midnight

And for the first time in many years, we WILL be offering a late registration window for ONE additional week, until Saturday, June 30th (at midnight)!  HOWEVER, there will be a $20 late fee assessed for any registrations posted after 12:00 midnight on the 24th, so please keep that in mind when planning your registration.  The deadline for withdrawals WITH refund will be at the final close of Late registration at midnight on Saturday, June 30th.

Registration details are below.  As for the season itself, the Fall season is a combination of both Track & Field and Cross-Country events, with one or the other held each weekend.  We encourage all participants to give Cross-Country a try, and we offer 1K, 2K, 3K, and 4K races as options at each Meet.  (There are no field events at Cross-Country Meets.)  The season will begin with practices on Tuesday, August 28th (FCPS opening day), with our first Meet(s) on Sunday, September 9th.  

PLEASE NOTE: we expect to hold Meets *8* out of the 9 weekends between 9/9/18 and 11/4/18; the scheduling of the Fall Junior Olympics Meet will determine whether we hold a Meet on October 7th (Columbus Day weekend) OR November 4th.  We do not expect to have that information until about the time the Fall season begins.

We will also post as many details as we can about the season as they become available, BUT please be aware that many of those details will be dependent on the actual number of registrations, and the final schedule will also be determined in part by the Fall Junior Olympics schedule, which we often do not know until early Fall.  We DO expect to return to all afternoon Meets (no more early mornings and long days - yay!), but whether we have one Group or two, and subsequently which locations and how those schedules will work will depend on our final registration numbers.  The basic calendar will be the same (every Sunday afternoon), but which weekends are which will again depend on registration numbers.  We expect to be able to publish *most* information by mid-July, for your planning purposes.

We hope to see you this Fall!

The MYTF Team

 

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Future MYTFers:

The upcoming registration window for the Fall 2018 season opens THIS Saturday at 8:00 am.  <--PLEASE NOTE THE TIME CHANGE!  We typically open at 9:00 am, but as always seems to happen, a monkey wrench in the human schedules means we need to open a bit earlier to ensure someone can "man the station," as it were, to make sure everything opens and functions correctly at the appointed hour.  

Not to worry - we do *not* expect to sell out under our current expanded capacity, so you shouldn't have to get up early to register, and there will be plenty of time to troubleshoot any issues you may have.  We will remain open for regular registration until Sunday, June 24th, at 12:00 midnight, and will actually offer a brief late registration window until Saturday, June 30th at midnight.  Late registrations will be accepted but an additional $20 late fee will be assessed during the registration process.  After June 30th, NO additional registrations will be accepted, so please be sure to register all children who want to participate this Fall before the final deadline on the 30th!

A few quick notes below, followed by the basic process for registering.  This information will also be posted to our website for easy reference.

1.  Registration fees for this season will be the same as the Spring 2018 season ($60 for the first child registered, and $40 for all siblings), but we are going to continue to ask that out-of-County residents make an additional donation of $15 with their registration fees.  The County charges MYTF $30 for each out-of-County resident participant; to date, we have not passed these fees on to participants, but unfortunately with our low program fees (read: small budget) and ever-increasing numbers of non-resident participants, that cost is becoming untenable for MYTF to sustain.  BUT, we do value our out-of-County families, so are approaching this as an on-your-honor donation.  If you reside outside the FCPS boundary, including certain areas of Alexandria, Chantilly, the City of Falls Church, or Greenway, we ask that you please consider making this donation (per registrant) using the Donation link in the forms portion of the registration prompts.  (If you aren’t sure if you qualify, you can use the FCPS boundary locator tool to verify County residency:  http://boundary.fcps.edu/boundary/.)

2.  While we never know for sure until the County assigns our facility space, we expect to return to all (Sundayafternoon Meet times.  PLEASE note that we may not have that information before the close of registration, but we will publish it as soon as we do have it.

3.  We *think* the two-Group system will be the same as the Spring IF we have more children than can be accommodated in a single Group (see below for more info on the two-Group system).  We have taken all feedback into consideration; at this time, we are most likely going to continue to alternate Meet facilities.  We will look at the feasibility of assigning a single practice facility based on preferences, but if it turns out that a significantly disproportionate number of folks all want the same practice facility, we will continue to alternate those as well.  PLEASE remember to fill out the NEW form during registration that asks for your preferred practice facility (Churchill or Cooper) to help facilitate this process.

4. So that we can accommodate as many children as possible into the program while still being manageable, we will be dividing participants into two identical Groups – “MYTF Red” and “MYTF Blue” (based on our team colors - no politics here!).  The Groups will operate identically, and will have the same number of Meets and practices*.  (*We do occasionally have a school conflict that closes a practice facility, and may impact only one Group.  If at all possible, we try to balance that at some point later in the season, but it may not be feasible as there are limited facilities and all are in constant use by us and other sports.)

As you're considering whether you can make MYTF work for your family this Fall (i.e., Sunday afternoon Meets), please remember that from MYTF’s perspective, attendance is never mandatory, so families are welcome to join and simply opt not to attend some or all Meets, based on their schedules.  However, the cost of the program remains the same, and attendance is at each family’s discretion, as it always has been.  We have many families that do not participate in Meets altogether because of Sunday religious observances, and others who are not able to attend practices due to other activities and therefore only attend Meets.  At $60 per child ($40 for siblings), we feel this is still an extremely good value for participating families, and frankly, the costs to the program (supplies, County fees, etc.) remain the same regardless of how many events each child attends.

 

In terms of how children will be divided into the Groups, the process will be essentially random, but with some attention paid to and shifting based on the following:

  • We will keep families together so that all children from a family who are registered will be in one group or the other (i.e., we will not divide a family such that one child is in “Red” and the other “Blue”) unless the family specifically requests otherwise.
  • We need to balance ages, so that we don’t end up with all 10-year-olds in one program, and all 5-year-olds in the other.
  • We will not necessarily put all children from a particular school together in a single program.  That is in part because one of the great things about MYTF is getting to meet kids from all over Northern Virginia!  But it is also because of the other things we have to balance, and having families with multiple children in the program who attend different schools.  We will, however, try to not to create a situation in which any child is the only child from their specific school in their Group (unless they are the only child from their school who is registered), as long as the “school” box is completed during registration. 
  • On the registration form, we have added a text box to permit ONE request (per registrant) to be put together with a registered friend.  Please note that we CANNOT guarantee that all requests will be honored, but we will make reasonable attempts to place children according to those requests.

Ultimately, placements will be determined by the need to balance ages, keep families together, and have two relatively even-numbered and geographically-equivalent groups.  Please keep in mind that this is a first for us as well, and we will undoubtedly be making adjustments as we go, so please be patient and flexible with regard to these assignments.

REGISTRATION DETAILS

Timeframe

Registration opens (we hope) at 8:00 am on Saturday morning, January 20th, 2018, but it is not always precisely on time as the system's clock seems to be a few minutes off from "Verizon time".  You will not see the Registration button or menu on our website until it goes live, but please be assured that it will appear once the system opens.  We have had some technological issues in the past where it hasn’t switched on as planned; please know that if/when that happens, we are in a mad scramble to get it fixed as quickly as possible, and we usually have it corrected within 5-10 minutes, so please be patient and keep refreshing your page every few minutes.   

Regardless of whether or not we are full, Registration will close on Sunday, June 24th, at 11:59 pm for regular Registration, and Saturday, June 30th, at 11:59 pm for Late Registration.  Because of the need to establish the rosters for the County, to order supplies, prepare materials for the season, and especially due to the probability of having to assign everyone to one of two Groups, MYTF does NOT accept registrations after the final deadline.  If you cannot be available any time in the three-week window to register, PLEASE make arrangements with a friend or neighbor to do so on your behalf.

Because of our newly-expanded program, we are not expecting to need to waitlist anyone; we believe we have enough capacity to accommodate all children who register during the window.  In the unlikely event that we do fill up before the deadline, we will keep a waitlist, but cannot guarantee a spot will open up.  Waitlisted participants will be informed no later than Friday, August 3rd, if they have been moved to a rostered position or not, so that we can submit a final roster to the County prior to starting the season, which begins with practices on August 28th (first day of school for FCPS). We will not make any additions to the roster after Friday, August 3rd, 2018.

PROCESS

  • Once Registration is live, you will see both a “Register NOW” button and a lefthand-side Menu option for a “Registration” page on the main homepage for www.mcleantrack.org.  Click either to get to the Registration page.
  • If you already have an account with MYTF, you’ll use that same login and password.  If you have a child in another McLean Youth Athletics sport that also uses the League Athletics website (including basketball, volleyball, rugby, and in previous seasons, flag football), it is the SAME login and password.  If you do not remember your password, you can request a reset (it is automated, and should occur within a few minutes).  If you do not remember your login, please email   to request a full reset of your account, but please know that it may take several minutes (or more!) to process.
  • If you do NOT already have an account, it only takes a quick minute to sign up, so please don’t be panicked that it will somehow slow down your registration such that you miss out on getting a space.  Unfortunately, you cannot create an account on the site UNTIL Registration goes live, but again, it is a very quick and simple process.
  • Registration is open to children who are will be at least 5 years old as of September 30th, 2018 (i.e., the same as school kindergarten enrollment) and no older than age 14/in 8th grade for the 2018-2019 school year.  NO EXCEPTIONS.
  • Please register ALL siblings who intend to participate in MYTF.  ONLY registered, rostered athletes are allowed on the Track or Field during the season at both practices and Meets, and we cannot make accommodations to add siblings after registration is full or closed, so please register all your kids at once if more than one will be interested in running this season.
  • NEW:  If you would like us to consider a request to be placed in a Group with a specific registered friend, you will have the opportunity to do so via a text box during the forms and waivers section of the registration process.
  • You MUST pay registration fees electronically by credit card (i.e., no checks), and it is preferred that you pay at the time of registration.  Due to the high demand for space on our roster in past seasons, MYTF policy is that if you have registered but not paid within 72 hours, you will be notified and given 24 additional hours to pay, after which point any unpaid registrations will be deleted from the system.

POLICIES

Waitlist

If we do fill all spaces prior to the close of registration and you are waitlisted:  you do NOT have to pay registration fees until or unless you are moved to a rostered position (i.e., taken off the waitlist). Once you are notified that you have been moved from the waitlist to the roster, you will have 48 hours to pay the registration fees, after which point any unpaid registrations are forfeited and we will move to the next child(ren) on the waitlist.

Withdrawals and Refunds

Refund requests MUST be made prior to the closing of all registrations on June 30th, 2018 You may decide to withdraw your child(ren) from MYTF for any reason at any point after that, including during the season, but registration fees will not be refunded unless the withdrawal request is made prior to midnight on Saturday, June 30th. Refund requests MUST be emailed to  ; please include "refund request" in the subject line.  We will not honor any refund requests made after June 30th, although you are certainly able to withdraw at any time during the season.  This is in keeping with most other area sports leagues’ policies, and is due to the purchases we begin making and fees we pay as soon as registration closes.  Due to the rush of activity in preparing for the season, we will not process refund requests until the season is underway, but as long as your request is made prior to the deadline, you should expect to see the fees refunded to your credit card by the end of September.

Troubleshooting

Finally, please understand that while we do monitor Registration live, there is usually ONE person handling ALL troubleshooting, so please be patient as we handle the multitude of questions and snafus that need to be worked through come 8:00 am.  We will get to you, we will do it as quickly as we can, we have never sold out in the first hour so you’re probably going to be fine, and if not, we will most likely make an accommodation for you if we can’t fix you immediately, so please don’t panic.  ;)

Questions

As always, PLEASE feel free to email us here at   (or using the contact link on our website,  www.mcleantrack.org).  We are happy to answer whatever we can!  We will also continue to provide updates about the season and schedule as we are able, and we make every effort to make that information available through both email and the website, now and throughout the season.

Thank you for patiently wading through all of that information, and we are genuinely excited to see everyone for the Fall 2018 season!

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MYTF is a proud member sport of the greater McLean Youth Athletics (MYA) organization.  MYA offers numerous other sports in the area in addition to our Track program, and we highly encourage everyone to visit their website and see what's going on in youth athletics in and around McLean!